Administrative Assistant to the Principal (Junior School) (m/f/d)

Communication • Contribute to the preparation and distribution of weekly internal communications and the external parent bulletin. • Serve as the first point of contact for student, parent, and teacher enquiries, ensuring all responses are handled in a timely, professional, and efficient manner. Budget and Financial Administration • Support the Junior School Principal in the preparation of the annual budget. • Monitor and track budget expenditure throughout the year. • Manage purchase orders and oversee the approval process for expenditures, ensuring compliance with school procedures. Calendar Management • Serve as a member of the school Calendar Committee. • Coordinate and maintain the Junior School annual calendar. • Ensure all events, conferences, field trips, examinations, and room bookings are accurately scheduled and aligned with the whole school calendar. School Operations and Event Management • Facilitate key school functions, including Substitute teacher coverage, Parent-teacher conferences, Orientation Day and First Day of School, Junior School events, and Student field trips. Student Records and Information Systems • Manage the Student Information System, ensuring up-to-date student and teacher timetables along with timely communication of enrollment changes. • Oversee the Junior School report card process. • Support the annual class placement process. • Manage student re-enrollment procedures each summer. Emergency Procedures • Update Junior School emergency procedures in coordination with leadership. • Assist in the implementation and ongoing oversight of emergency protocols. Start of Academic Year Coordination • Work closely with the Facilities Department to support holiday renovation projects, and classroom reallocation, and room setup. • Ensure readiness of facilities for the start of the academic year. Ihr Profil: • Strong organizational and time-management skills • Substitute teachers coverage • Excellent written and verbal communication abilities • High level of attention to detail and accuracy • German B1 proficiency • Ability to manage multiple priorities and deadlines • Proficiency in administrative systems and digital tools • Collaborative mindset with strong interpersonal skills Firmenbeschreibung: • An exciting position in a unique, international environment • A modern workplace with exceptional resources • Two year initial contract • Remuneration: competitive monthly salary, 13th month salary, holiday bonus, relocation package